Build Tenant Insurance Certificate Tracking for Small Landlords

1. 1

   Meet the workflow where it lives: email

   Certificates arrive as PDF attachments from tenants' insurance agents. The product starts as a forwarding address: landlord forwards the certificate, the system extracts carrier, limits, endorsements, and dates, and files it against the right tenant. No new habits required is the adoption strategy.

2. 2

   Encode each lease's requirements once

   During onboarding, capture what each lease actually requires: liability limits, additional insured status, and notice provisions. Every incoming certificate then gets a pass or fail comparison instead of a glance. Flag shortfalls for the landlord to act on; you surface gaps, their attorney interprets leases.

3. 3

   Automate the chase politely and relentlessly

   Expiration reminders go to the tenant and their agent on a schedule, escalating tone gently, with the landlord copied. The chasing is the labor nobody does consistently, and it is exactly what software never forgets.

4. 4

   Give the landlord one honest dashboard

   Every property, every tenant, green or red, with the certificate on file one click away. The renewal-season summary and an audit export for their own insurer or lender make the value visible beyond crisis moments.

5. 5

   Price per property, cheap enough to be unquestioned

   Something in the range of $10 to $25 per property per month reads as trivial against an uninsured loss. Property managers with dozens of doors become your natural multi-property accounts.

6. 6

   Sell through the landlord ecosystem

   Commercial real estate attorneys, insurance brokers, and landlord associations all see the lapsed-certificate horror stories. Brokers especially will recommend a tool that keeps their insureds compliant, because it protects their book too.

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