Build an Authorized-Hours Burn Tracker for Therapy Clinics

1. 1

   Map the authorization lifecycle with real clinics

   Sit with the office managers of two or three ABA or pediatric therapy clinics and chart it: authorization granted, hours scheduled versus delivered, payer-specific renewal lead times, and the documentation each renewal demands. The variation by payer is exactly the complexity worth productizing.

2. 2

   Build the burn math as the core view

   Per client: hours authorized, used, scheduled, and the projected exhaustion date at current pace, with a traffic-light dashboard across the caseload. The projection is the feature; clinics can count, but they cannot easily see three weeks into the future across eighty clients.

3. 3

   Drive the renewal workflow, not just the alarm

   At each payer's lead-time threshold, open a renewal task chain: progress summary due from the clinician, documents assembled, submission logged, payer response tracked. An alarm without the workflow just moves the panic earlier.

4. 4

   Handle PHI like the covered world you serve

   This is protected health information: sign business associate agreements, encrypt everything, log access, and get security review before your first real clinic. HIPAA readiness is table stakes to even be considered.

5. 5

   Start beside the EMR, not against it

   Import schedules by CSV or calendar sync at first; deep EMR integrations come later for the platforms your customers share. Being the best bolt-on is a fine business while you earn the integration relationships.

6. 6

   Price per clinic and sell the horror story

   A monthly price in the low hundreds per location is invisible next to one authorization gap's lost revenue and family fallout. Clinic owner groups and practice management consultants for ABA and pediatric therapy are your channel.

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