Start a Book Indexing Service

1. 1

   Understand what indexing actually is

   A back-of-book index is not a word list a computer generates; it is an analytical map of a book's concepts, with main headings, subheadings, cross-references, and judgment about how a reader will actually look something up. It is distinct from proofreading and editing (their own card here). Understanding this craft, and being able to explain why a real index beats an automated one, is the foundation of the business.

2. 2

   Get proper training

   Indexing is learned, not improvised. Take a recognized indexing course (such as the training offered through professional indexing societies) covering structure, terminology, cross-referencing, and standards. Good training is what separates a professional index from an amateur one and gives you the credibility to charge professional rates and get referred by editors.

3. 3

   Learn professional indexing software

   Professional indexers use dedicated software (such as the established indexing programs used across publishing) to build, sort, and edit entries efficiently. Learn your tool well, because speed and accuracy in the software directly determine how many pages you can index profitably. This, plus a computer, is essentially your entire overhead, which is why margins are so high.

4. 4

   Build samples and set your rates

   Create two or three strong sample indexes to show your work, then price the standard ways: per indexable page (a common rate is a few dollars per page depending on complexity), per entry, or per project, with academic and technical books commanding more than simple trade titles. Turnaround is often tight (indexes come at the end of production), so quote realistically and protect your quality.

5. 5

   Market to publishers and authors

   Your clients are academic, university, and trade publishers, book packagers and production houses, professional and technical publishers, and self-publishing authors of nonfiction. Get listed in indexer directories (professional societies maintain them), pitch production and managing editors directly, and network in the publishing community. Editors who find a reliable indexer keep sending work, so relationships with a few steady clients carry the business.

6. 6

   Build repeat clients and specialize

   The durable income comes from repeat relationships: a production editor who trusts you sends every relevant title. Consider specializing (medical, legal, scholarly, cookbooks, or technical indexing) to command higher rates and become the go-to for a subject area. Reliability, meeting the tight end-of-production deadlines, and subject expertise are what turn one-off jobs into a steady freelance practice.

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