🏢 Vendor On Premises (VOP) Pricing Calculator
Vendor on premises staffing makes your agency the master vendor: you place a coordinator on-site full-time to run ALL staffing vendor activity for the client, and you earn two ways. Stream one is markup on your coordinator's billed time; stream two is an override fee on every hour any vendor invoices through your program, which is pure gross profit you collect without filling a single one of those roles. This calculator, straight from Dee's How To Charge workbook, prices both streams, combines the P&L, and stress-tests the On-Site Coordinator and VOP Account Executive comp plans against the contract's real gross profit. Run your numbers once free; the $27 one-time unlock keeps every section live forever and includes the Excel workbook.
Section 1 · On-site coordinator: your cost & markup
You bill the client for your coordinator's time at a marked-up rate. Managing all vendor activity on-site is their entire job; the markup is your baseline VOP revenue.
What you pay the coordinator before burden.
FICA, FUTA, SUTA, workers comp. Typically 12% to 18%. Picking a state below loads planning defaults.
VOP coordinators typically carry 35% to 50% markup.
Full-time on-site is 40 hrs/wk.
Picking a state loads planning defaults into the burden % above (FICA, FUTA, effective SUI, and a clerical workers comp band at this pay).
Section 2 · Override fee on vendor volume
Every hour ANY vendor invoices through your VOP program generates an override fee for your agency. You do not fill these hours; you manage the program.
All vendors combined, not just yours.
Typical range: 2% to 5% of vendor bill rate.
Blended average across all vendors in the program.
Section 4 · Role 1: On-Site Coordinator
This person lives at the client facility: scheduling, credentialing, vendor relationships, time and attendance. They are your brand on the ground.
Market range: $45,000 to $62,000 for on-site VOP/MSP coordinators. Must fit within your billing margin.
Paid quarterly when vendor hours grow vs. prior quarter. Range: $500 to $1,500 per quarter.
Tied to satisfaction score or renewal. Range: $1,000 to $3,000.
Section 4 · Role 2: VOP Account Executive
Pitches the VOP model to large facilities, negotiates the override fee structure, and manages the executive relationship. The override residual is the prize.
Enter $0 for 1099. Market range: $60,000 to $80,000. This is enterprise-level selling.
One-time bonus when a new VOP contract signs. Range: $1,500 to $5,000.
Paid monthly while the contract is active. Range: 5% to 12%.
Paid each year the contract renews. Range: $1,000 to $3,500.
VOP sales cycles run 3 to 6 months; one per quarter (0.25) is realistic.
Adjust to your active contract count.
Estimates for planning, not financial advice. Markup, override, and salary ranges are the workbook's guidance; your market, your contracts, and your state decide the real numbers.
Does this resonate?
Master vendor status is won with a plan, not a pitch deck.
If becoming the single umbrella over a client's entire vendor program sounds like your kind of contract, the platform can turn it into a real plan: positioning, the enterprise sales sequence, and the week-by-week path from first conversation to coordinator on-site.
Build my launch plan free →Good questions about this math
What is the VOP staffing model?
Vendor on premises (VOP) makes your agency the master vendor for a large client, typically a hospital system or multi-facility employer. You place a coordinator on-site full-time to manage scheduling, compliance, invoicing, and every staffing vendor in the program, and the client consolidates all vendor activity under your umbrella.
How do on-site staffing management fees work in VOP?
Two streams. First, you bill the client for your coordinator's time at a marked-up rate: pay times one plus burden, times one plus markup (the sheet's guidance is 35 to 50 percent markup on VOP coordinators). Second, you charge an override fee, typically 2 to 5 percent of the vendor bill rate, on every hour ANY vendor invoices through the program. The override has zero delivery cost, so it is 100 percent gross profit.
How much can one vendor on premises contract be worth?
The calculator shows the math at your own numbers. As an illustration at the sheet's defaults, 4,000 vendor hours a month at a $45 blended rate and a 3 percent override is $64,800 a year in passive gross profit, on top of roughly $26,800 of coordinator billing GP. These are estimates for planning, and the model also warns you when comp exceeds the GP.
Why does the default scenario show NOT VIABLE?
By design. At one contract, the coordinator salary plus a fully loaded account executive outruns the monthly gross profit, and the sheet's readiness check says so instead of hiding it. The pro tip is that a second VOP account roughly doubles the override revenue with barely any added headcount, which is what makes the model work.
Do I get the Excel version?
Yes. The $27 unlock includes the standalone Vendor On Premises workbook (the exact tab from Dee's How To Charge master, with every formula live) plus the START HERE guide tab, yours to download and keep.
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