📊 Budget & Revenue Simulator
See what your business actually makes when you have people on billing. This tab from Dee's How To Charge workbook takes your burden rate, up to ten roles with their pay and bill rates, and your monthly overhead, then shows the whole cascade: weekly gross profit per role, monthly and annual projections, your bottom line after overhead, and exactly how many workers on billing it takes to break even.
Step 1 · Your burden rate
Build it with the Burden Builder calculator (it has the state dropdown), then bring it here. Defaults to the master workbook's 21.55%.
Step 2 · Roles on billing
Enter each role you are staffing or plan to staff, up to 10. Leave the workers cell empty to skip a row (exactly how the sheet works).
| Role | Role / position | # Workers | Pay rate $/hr | Bill rate $/hr | Hours/week |
|---|---|---|---|---|---|
| Row 11 | $ | $ | |||
| Row 12 | $ | $ | |||
| Row 13 | $ | $ | |||
| Row 14 | $ | $ | |||
| Row 15 | $ | $ | |||
| Row 16 | $ | $ | |||
| Row 17 | $ | $ | |||
| Row 18 | $ | $ | |||
| Row 19 | $ | $ | |||
| Row 20 | $ | $ |
Step 4 · Monthly fixed overhead
Your monthly business expenses. These come out of your gross profit.
Physical or virtual office.
Bullhorn, Ceipal, TargetRecruit, etc.
Indeed, LinkedIn Recruiter, ZipRecruiter.
Estimates for planning, not financial or legal advice. The numbers are illustrations built from your inputs; your market, your state, and your carrier decide the real ones.
Does this resonate?
You can see the profit. Now go get the placements.
The platform turns this model into a launch plan for your staffing agency: entity, contracts, compliance, and the sales motion that puts workers on billing.
Build my launch plan free →Good questions about this math
Why does the simulator multiply weekly numbers by 4.33 for monthly?
Because a month is 52/12 = 4.33 weeks on average. Using 4 understates revenue and using calendar months complicates payroll math; the workbook standardizes on 4.33 for monthly and 52 for annual.
What counts as overhead versus burden?
Burden is the per-hour cost of employing a worker (payroll taxes, workers comp, insurance) and scales with hours worked. Overhead is what you pay whether anyone bills or not: rent, ATS software, job boards, accounting, marketing. The sheet keeps them separate because they behave differently as you grow.
How is breakeven headcount calculated?
Your blended gross profit per worker per week divided into your weekly overhead (monthly overhead / 4.33), rounded up. With the sheet's defaults that is 3 workers; every worker beyond breakeven is profit.
Can I model different roles at different rates?
Yes, that is the point of the tab. Up to ten roles, each with its own headcount, pay rate, bill rate, and hours. The defaults model a CNA/LPN/RN mix; replace them with your niche.
Do I get the Excel version?
Yes. The $27 one-time unlock includes the standalone Budget & Revenue Simulator workbook with every formula live plus the START HERE guide tab.
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