🏊 Float Pool Management Pricing Calculator
Float pool management is the model where a hospital or large employer hands you the keys to their own internal per-diem pool and pays your agency a management fee on every hour you manage. That fee is 100 percent gross profit, and when the internal pool runs short you fill the gap externally at standard markup, so one contract carries two revenue streams. This calculator, straight from Dee's How To Charge workbook, prices both streams, combines the P&L, and then stress-tests the Float Pool Coordinator and Account Executive comp plans against the gross profit the contract actually throws off. Run your numbers once free; the $27 one-time unlock keeps every section live forever and includes the Excel workbook.
Section 1 · Management fee model
You charge the client a flat dollar amount for every hour you manage their internal pool, whether or not you fill externally. It pays for scheduling, compliance, credentialing, and vendor management.
Across all workers in the client's internal pool.
Typical range: $2.00 to $5.00 per hour managed. Every dollar is pure gross profit.
Section 2 · External fill markup
When the internal pool runs short, your agency fills the gap with external workers at standard markup, alongside the management fee so you see combined profitability.
Hours your agency fills when the internal pool is short.
What you pay external workers before burden.
FICA, FUTA, SUTA, workers comp, benefits. Typically 12% to 18%. Picking a state below loads planning defaults.
Your desired markup on fully loaded cost. See the Markup calculator.
Picking a state loads planning defaults into the burden % above (FICA, FUTA, effective SUI, and a typical workers comp band at this pay).
Section 4 · Role 1: Float Pool Coordinator
Runs the program daily: tracks availability, fills shift requests, processes timekeeping, and routes overflow to your agency when the internal pool cannot cover.
Market range: $44,000 to $60,000. Clinical background coordinators command the higher end.
Paid only in months the managed pool grows by 100+ weekly hours, so the sheet leaves it out of the steady-state monthly total.
Flat bonus per external shift routed to your agency. Range: $5 to $20 per shift.
At 80 fill hours/week over 8-hour shifts, roughly 35 to 40 shifts per month.
Tied to renewal or satisfaction score. Range: $750 to $2,500.
Section 4 · Role 2: Account Executive
Sells and renews the contract with CNOs, VPs of Nursing, and Chief Workforce Officers. Residuals tie their comp to the managed hours that generate your fee.
Enter $0 for 1099. Market range: $58,000 to $78,000.
One-time bonus at signing. Range: $1,500 to $4,000.
Paid monthly while the contract is active. Range: 5% to 10%.
Lower than the fee share since fill GP carries delivery cost. Range: 3% to 7%.
Paid at each annual renewal. Range: $1,000 to $3,000.
One new contract per quarter (0.25/month) is a solid benchmark.
With 1 to 2 active accounts on annual terms, roughly one renewal per quarter.
Estimates for planning, not financial advice. Fee ranges, bonus ranges, and salary benchmarks are the workbook's guidance; your market and your state decide the real numbers.
Does this resonate?
Recurring management fees are a business model, not a side deal.
If embedding your agency inside a client's operations sounds like your kind of play, the platform can turn it into a real plan: positioning, the enterprise pitch, and the week-by-week path from first conversation to signed managed-service contract.
Build my launch plan free →Good questions about this math
What is float pool management pricing?
In float pool management pricing, the client outsources the day-to-day running of their own internal float or per-diem pool to your agency and pays a flat management fee for every hour you manage: scheduling, compliance, credentialing, and vendor coordination. The workbook's typical range is $2.00 to $5.00 per hour managed, and because your agency has no direct labor cost on those hours, the fee is 100 percent gross profit.
How do external fills work in internal float pool staffing?
When the client's internal pool cannot cover a shift, your agency fills the gap with external workers at your standard markup, the same math as your core staffing business. The calculator loads pay with your burden percent, applies your markup to set the bill rate, and adds that gross profit on top of the management fee stream.
What should managed float pool fees add up to in a year?
The model shows the math at your own numbers. As an illustration, at $3.50 per hour on 500 managed hours a week, the management fee alone is $91,000 a year in recurring gross profit before a single external fill; the pro tip in the sheet is to lead the pitch with that fee because it positions you as a workforce partner, not a vendor.
Who do I need to staff a float pool management contract?
The workbook prices two roles: a Float Pool Coordinator who runs the program daily (base plus fill-shift bonuses and a satisfaction bonus) and an Account Executive who sells and renews the contract (base plus signing bonus, residuals on the management fee and fill GP, and renewal bonuses). Step 3 nets both comp plans against the combined GP and tells you whether one account can carry them or you should defer the AE hire.
Do I get the Excel version?
Yes. The $27 unlock includes the standalone Float Pool Pricing workbook (the exact tab from Dee's How To Charge master, with every formula live) plus the START HERE guide tab, yours to download and keep.
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